UX Design for New Intranet Site (D)

Closing date for applications: 02/04/2020

OVERVIEW OF ROLE

Specialist role	Designer
Summary of the work	TVP & HC require a full SharePoint intranet design. Little or no redevelopment when moving to O365. UX designs need to be compatible with SharePoint Online and knowledge of O365 constraints understood and factored into design. Experience of both on prem SharePoint 2019 and O365 SharePoint online builds are critical.
Latest start date	20/04/2020
Expected contract length	Two to three months
Location	South West England
Organisation the work is for	Thames Valley Police and Hampshire Constabulary
Maximum day rate	Please specify required day rate

ABOUT THE WORK

Early market engagement	-
Who the specialist will work with	The aim being to seamlessly hand over the design to our in-house SharePoint developers in order to carry out the Intranet build. We would be seeking to have little or no redevelopment when moving to O365, therefore the UX designs need to be compatible with SharePoint Online and knowledge of O365 constraints must be understood and factored into the design. Experience of both on premise SharePoint 2019 builds and O365 SharePoint online builds are critical. The Forces have a requirement for two force specific intranets as well as an area to support the Forces’ joint units.
What the specialist will work on	Thames Valley Police and Hampshire Constabulary require UX design work for a new SharePoint 2019 Intranet design. We currently operate our own Intranet sites and the existing technology is dated, out of support and cumbersome and does not allow for new and emerging technologies. We have recently implemented an interim SharePoint 2019 environment to host force document, so this will be the initial platform for 12-18 months. Then the intranet will be migrated to SharePoint Online.

WORK SETUP

Address where the work will take place	We expect the supplier to work remotely, but if necessary you may be required to work from Kidlington in Oxfordshire.
Working arrangements	Intranet design work will need to be focused on our existing SharePoint 2019 environment. The environment is installed on private cloud (Microsoft Azure) with a medium term strategic aim of migrating the Intranet content to SharePoint Online Office 365. The SharePoint 2019 environment (and SharePoint Online) has an existing overarching information architecture describing among other things the list of site collections and global navigation structure to support the existing information management requirements of the two forces and the forces joint units. The intranet design will leverage and evolve as required elements of this existing information architecture.
Security clearance	We will require Vetting to NPPV Level 3. We will expect each supplier to only submit candidates that are willing to be vetted to this level.

ADDITIONAL INFORMATION

Additional terms and conditions	As per standard contract. TVP and HC shall use the Framework Terms and Conditions, but include its own Special Terms and Conditions as needed. Special Terms and Conditions will be issued at the Assessment stage of this tender exercise. Please note that Short listed suppliers will progress to the Assessment Stage of this Tender via E-Tendering Portal www.Eu-supply.com. You will need to register on EU Supply with a generic e-mail address, so you can be put forward to the next stage. Tenders will be due back on 17th April 2020.

Additional terms and conditions

As per standard contract. TVP and HC shall use the Framework Terms and Conditions, but include its own Special Terms and Conditions as needed. Special Terms and Conditions will be issued at the Assessment stage of this tender exercise. Please note that Short listed suppliers will progress to the Assessment Stage of this Tender via E-Tendering Portal www.Eu-supply.com. You will need to register on EU Supply with a generic e-mail address, so you can be put forward to the next stage. Tenders will be due back on 17th April 2020.

EVALUATION CRITERIA

How many specialists to evaluate	10
Cultural fit criteria	Share knowledge and experience with other team members Previous experience in this type of work Technical experience in candidate and CV information
Assessment methods
Evaluation weighting	Technical competence 60% Cultural fit 5% Price 35%

EXPERIENCE

Essential skills and experience

Experience of both on premise SharePoint 2019 builds and O365 SharePoint online builds are critical
We will require Vetting to NPPV Level 3
Experience in the supplier to manage and lead on design workshops and liaison with all stakeholders
Experience of implementing complex forms and workflow
Experience use of suitable tools which integrate into the SharePoint 2019 User Interface (UI)

Nice-to-have skills and experience

Experience of Active Directory
The supplier should be able to provide guidance and assistance on the integration of the Forces’ chosen SharePoint 2019 backup solution

EXPRESS INTEREST

Closing date for applications: 02/04/2020