Business Analyst – discovery and review of physical files (BA)

Closing date for applications: 09/09/2020
Specialist role
Business analyst
Summary of the work
The Department for Digital, Culture, Media & Sport is looking for a business analyst to understand user requirements for the use, reuse and management of DCMS' physical information estate and test, develop and implement new processes in support of the development of a revised physical files management strategy.
Latest start date
Expected contract length
3 months
Organisation the work is for
Department for Digital, Culture, Media & Sport
Maximum day rate
Early market engagement
Who the specialist will work with
Role will work within the IT and records team, reporting to the Head of Information Governance, working closely with users across the business.
What the specialist will work on
1. Understand DCMS’ current physical file estate, including files held onsite and in off-site storage2. Work with users in gathering business requirements for physical file creation, use and reuse3. Work with subject experts to gather requirements on DCMS' obligations for managing physical files4. Make recommendations to find further opportunities to maximise the value from our information5. Review current processes for managing, selecting and reviewing physical files, gather requirements and develop new processes
Address where the work will take place
Role is based at 100 Parliament Street, London SW1A 2BQ, remote working is also possible
Working arrangements
This role is customer facing and will require liaison with users either onsite or remotely via online collaboration tools or video conferencing.No expenses are applicable as part of this engagement.This is a full time role (5 days per week/37 hours). However, flexible arrangements are possible.
Security clearance
SC will be required
Additional terms and conditions
How many specialists to evaluate
Cultural fit criteria
-Works well in a collaborative agile team -Familiar with developing services and solutions, where agile development methodologies have been applied -Happy working independently and take responsibility for your work -Flexible in adapting to changing circumstances as the project develops -You will be an excellent communicator and share knowledge with the team -Challenge the status quo and strive for business improvement
Assessment methods
Evaluation weighting
Technical competence 50% Cultural fit 20% Price 30%
Essential skills and experience
  • Ability to capture and analyse user needs using range of tools and techniques
  • Ability to translate user stories and propose services to meet these needs
  • Ability to assess feasibility and operational impact of different solutions
  • Identify and explore opportunities for service and business improvement, to unlock maximum value
  • Experience of forming effective working relationships with key stakeholders and colleagues
  • Ability to communicate complex information including excellent verbal and written skills
  • Experience of working on Agile development projects and applying agile methodology to work
  • Self-motivated, detail-oriented, and able to manage multiple priorities simultaneously
Nice-to-have skills and experience
  • Experience of working with information management systems and projects
  • Understanding of legal obligations for managing information
  • 1 years experience as a business analyst in government

Closing date for applications: 09/09/2020

Business Analyst – discovery and review of physical files (BA)

Closing date for applications: 09/09/2020

Specialist role:

Business analyst




Department for Digital, Culture, Media & Sport

Maximum day rate:


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